"20 Email Terms That is 'Critical' For You to Know"

There are a few email terms that every email user should know. Here are the 20 common terms that you should know:

  • Email Address - A valid email address looks like this: support@GoComputerTraining.com. The first part is your username. The (@) means At. The last part is the registered domain name that your email boxes are routed through.
  • @ - 'at' - this symbol pronounced as 'at' is common to all email. It separates the users email name from the domain name where the user receives his or her email.
  • Username / Login ID - the name that you choose to represent your email address. Normally, you need to username and password to login and check the email inbox.
  • Password - the secret code that you choose to correspond with your Username. You typically need this to setup an email account or pick up web-based email.
  • Inbox - this is where all of your incoming mail (mail you receive from others) resides.
  • Compose - allow you to type in your message before you sent to the recipients.
  • Drafts - When you finished creating your message, you can save a draft copy to allow you sent the email in some other time
  • Outbox - this is where all of your completed outgoing mail (the mail you send to others) resides before you actually send it.
  • Sent Items - this is where all of your email goes once you send it to someone else.
  • Spam - this is the folder that contains the junk mail that you received.
  • Deleted Items / Trash - this is like a recycle bin. Once you delete an email it goes here. It's like a second chance service....."are you sure you wanted to delete me? Well, I am here just in case you didn't".

Sending Mail

  • Address Book / Contacts - location that you save all your friends/associates email addresses.
  • To: - this is the place to type-in the email address of who you are sending the mail to.
  • From: - this is the email address of who sent you the mail to you.
  • CC: - this stands for Carbon Copy. The beauty of email is that I can write a note, send it to one person (To:), and then CC: it to other people.
  • Bcc: - this stands for Blank Carbon Copy.
  • Subject - this is the subject of the email. When we are looking at a list of all the email we have received, often this and the From: field are all that is displayed. So...we want to use the Subject. It helps us give the person we are sending the email to an idea of what it contains, and helps us find an old mail when we are looking for it.

Receiving Mail

  • Reply - this is a function that replies to the person that sent us the mail. When we reply, the original message that was sent to us is included in our response. This is handy in case we want to reference something in the original email.
  • Reply to All - this is same as Reply accept for this: If we are one of one hundred people on the CC: list and want to reply to them all....then we choose Reply to All.
  • Forward - this is a function that allows us to take an email that we have received and send it to a different person than the one who sent it.
  • Attachment - the email can append/add files along with the message. It can be a program, image, document or whatever. Web-based email services have the limit of the files size that you can attach.

With these 20 commonly used email terms, you can easily get started and utilizing email services without having to worry about the Internet misunderstanding jargons.

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